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EU Recruitment Privacy Policy

Last Updated: 2020.09.18

General:
UNIQLO EUROPE LTD, 1 Kingsway, 6th Floor, London, WC2B 6AN, United-Kingdom ("Uniqlo")

Uniqlo is committed to respect the privacy rights of visitors and users of its website. This privacy policy ("Policy") explains how we may collect, store and use personal data about you when you browse https://fastretailing.wd3.myworkdayjobs.com/en-US/headquarters_eu_Uniqlo/ (the "Site") and when you provide your personal data to us through the recruitment website. These terms will apply regardless of how the Site is accessed and will cover any technologies or devices (if applicable) by which we make the Site available to you. It provides you with details of the types of personal data that we may collect from you, how we use your personal data and the rights you have with respect to our use of your personal data when we are the data controllers.

By continuing to use the Site, you are agreeing to the terms of this Policy.

For the purposes of any applicable European laws relating to privacy and data protection including any applicable legislations implementing the General Data Protection Regulation (Regulation (EU) 2016/679 (the "Privacy Laws"), UNIQLO EUROPE LTD ("We") are the data controllers of the personal data (as defined in the Act) which we collect from you or which you provide to us through the Site. We guarantee to comply with the standards, procedures and requirements laid down in law to ensure that your personal data is kept secure and processed fairly and lawfully.

What Information do we collect?

You should be aware that this Site is being monitored and may capture information about your visit that will help us improve the quality of our service.

When you apply for a job, request information, send a question or answer, send a resume or otherwise actively send us data through our Site, we collect and process such data which includes, but not limited to, the following:

  • "Personal Information", which may comprise: your name, e-mail address, personal address, telephone number, gender, occupation, interests, a password, messages you send to users, and any other data included in a submitted profile or resume;
  • Any other information which you provide when you report a problem through our Site

Cookies

A cookie is a small file placed on your computer when you visit a website. We use 'cookies' to keep track of your current session and to personalise your experience. Cookies also enable us to:

  • Estimate our audience size and usage pattern; and
  • Recognise your preferences such as language and region when you return to the Site.

We do not use cookies to collect or store Personal Information. You may refuse to accept cookies by activating the setting on your browser which allows you to refuse the setting of cookies. However, if you select this setting you may be unable to access certain parts of the Site. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you log on to the Site. For the settings of cookies, please refer to the 'Help' function within your computer. Information on deleting or controlling cookies is available at www.AboutCookies.org where you can also read more about the individual cookies.

Application

If you apply for a job, you agree that:

  • The Personal Information which you provide to us is true, accurate, current and complete in all respects.
  • You will notify us immediately of any changes to the Personal Information by contacting us by e-mail at: UMCEurope@fastretailing.com.
  • You agree not to impersonate any other person or entity or to use a false name or a name that you are not authorised to use.
  • You will keep your application information secure and not disclose it to any third party.

How does UNIQLO use the information collected?

We will never sell any information about you to anyone. We use your Personal Information to carry out our obligations arising from any engagement entered you may have with us and for the specific purpose for which it was volunteered.

We will use your Personal Information and any information provided by you as a job applicant to:

  • Contact the individual concerned and providing information about our operations and employment;
  • Manage job applicant information including creation of records in the selection process; and
  • Any other uses as may be necessary to employment and recruitment activities.

We will treat all your Personal Information as confidential and will not share your Personal Information with third parties, except in the following circumstances:

  • (1) Our parent and affiliated companies. We are part of a larger company and we may share information with our parent and affiliated companies that either are subject to this Policy or follow practices at least as protective as those described in this Policy.
  • (2) Third parties who are contracted to perform our obligation or services or to improve the Sites, such as:
    • Business partners
    • Suppliers we engage to process data on our behalf
  • (3) Other cases recognised by law, including:
    • When necessary to protect the vital interests of the individual and his consent cannot be obtained.
    • When entrusting the whole or partial management of Personal Information to a third party for the achievement of the previously noted utilisation purposes.
    • The provision of Personal Information in the case of a succession of operations such as a merger, etc.

Given that the Internet is a global environment, using it to collect and process personal data necessarily involves the transmission of data on an international basis.

The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area ("EEA"), although the data will always be held securely and in line with the requirements of the relevant data protection laws. It may also be processed by staff operating outside the EEA who works for us. Such staff may be engaged in, amongst other things, the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.

How long do we keep your personal data?

We will keep your personal data for as long as we need it to achieve the purpose for which it has been collected or to meet our legal obligations.

  • We keep the data relating to a job application until you request us to delete it or after one year starting from the fulfilment of the position or the end of the recruitment process.
  • When you send us a request regarding our brand, your data will be kept for the time necessary to handle such a request.
  • Personal data within cookies set on your terminal will be kept for as long as we need it to achieve the purpose for which it has been collected (e.g. session identification cookies are just kept for the duration of the ongoing session), and, in any case, for a maximum duration of 13 months.

We might keep some personal data for longer to comply with legal or regulatory obligations or to protect our legitimate interests.

Your rights on your personal data

You have the following rights at any time:

  • The right to request access to personal data that we hold about you;
  • The right to request from us rectification of any personal data that is inaccurate or incomplete;
  • The right to request erasure ('right to be forgotten') of personal data if these data are no longer necessary in relation to the purposes for which they were collected or otherwise processed or if you withdraw your consent (we might have to keep some personal data to meet legal requirements or legitimate interests though);
  • The right to obtain restriction of processing where one of the following applies:
    • If you have contested the accuracy of your personal data, processing shall be restricted for a period enabling us to verify such accuracy,
    • When processing is unlawful, and you oppose to the erasure of your personal data and request the restriction of their use instead,
    • If we no longer need the personal data for the purposes of the processing but they are required by you to establish, exercise or defend your legal claims,
    • When you have objected to processing based on legitimate interests, processing shall be restricted for a period enabling the verification whether our legitimate grounds override yours,
  • The right to object, on grounds relating to your situation, where processing of your personal data is based on our legitimate interests. You also have the right to object at any time to processing for direct marketing purposes (including profiling to the extent that it relates to such direct marketing);
  • The right to data portability, meaning you have the right to receive the personal data we hold about you in a structured, commonly used and machine-readable format and you have the right to transmit those data to another controller where the processing is based on your consent or on a contract and is carried out by automated means. You have also the right to have your personal data transmitted directly from us to another controller where technically feasible;
  • The right not to be subject to a decision based solely on automated processing including profiling, which produces legal effects concerning you or similarly significantly affects you (unless if this decision is necessary for entering into, or performance of, a contract between you and Uniqlo or is based on your explicit consent); and
  • The right to lodge a complaint with a supervisory authority if you have reasons to think that your rights on your personal data are infringed by Uniqlo.

Note that we may ask you additional information necessary to confirm your identity to exercise your rights.

Links to websites of companies within our Group

Certain links within the Site may lead to other companies within our Group. We may share your Personal Information with those companies.

Links provided on the Site to those companies' websites are provided as a convenience to you and, since they are within our Group, their privacy policies are aligned with this Policy. We nevertheless encourage you to review the privacy policy of any company before submitting any Personal Information. The data you choose to give to other companies is always covered by their privacy policies

Security

We believe that the security of your Personal Information is important, and we are taking technical and organisational security measures to ensure their protection. In the unlikely event that your Personal Information, in our possession, is or is likely have been compromised, we may seek to notify you. If a notification is appropriate or required by law, we would endeavour to do so as promptly as possible, and, to the extent we have your e-mail address, we may notify you by e-mail. By using this Site, you consent to our use of e-mail as a means of such notification.

Changes to this Policy

This Policy may change. You should check our website frequently to view recent changes. If you choose to visit the Site, your visit and any dispute over privacy is subject to this Policy. Any changes will be posted on the Site and the date at the bottom of the page will be amended to reflect when the Policy was last revised.

Questions and enquiries related to this policy should be directed to our Data Protection Officer at dpo_eu@fastretailing.com or:
Data Protection, UNIQLO EUROPE LTD
Corporate address: 1 Kingsway, 6th Floor, London WC2B 6AN, United Kingdom

© UNIQLO EUROPE LTD 2020

UNIQLO EUROPE LTD
1 Kingsway, 6th Floor, London
WC2B 6AN, UK
Registered in England and Wales No. 4845064
VAT Number - 820605757
E-mail: dpo_eu@fastretailing.com

LAST UPDATED - 10 August 2020

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